This is a companion piece to the YouTube Video below where Kim Rathbone discusses with Susan Benson live during a National Association of Subrogation Professionals (NASP) conference.

Oops… I did it again!  We all make mistakes, but for subrogating insurance companies, OOPs (out of pockets, or out of pocket expenses) has a special meaning.  Out of pockets are expenses not covered by the carrier, and they represent a growing issue in subrogation claims, now that policy limits have become so small.  In fact, California, New Jersey, Pennsylvania, and Massachusetts have laws mandating $5,000 policy limits.  Damages usually exceed that amount.  So, how should the reimbursement for out of pockets proceed between an insurance company and their carrier?

Here’s a very common example: an insurance policy covers repair of a damaged vehicle, and a deductible.  The deductible is an out of pocket expense.  If a car rental is not included under the terms of the policy, it may be another out of pocket, if the insured doesn’t have access to another vehicle to drive during the repair time.  Another, more complex, issue is diminution value.  Once a vehicle has been in a significant accident, even after repairs, it may never return to its pre-accident valuation.  Most insurance companies do not provide diminution value coverage.  

Efficiently Ascertaining Out of Pockets

The easiest way to figure out if there is an OOP involved is at the adjustment level.  Adjusters perform the claim intake, often helping the insured find a repair company.  If there is no rental insurance, the adjuster is in a great position to ask the insured if she will need a rental car.  For subrogating insurance companies, having insurance adjutors who are well-versed in relevant fact-gathering can save tremendous leg work further along in a claim.  Early on, communication with the insured is frequent; in fact, most state statutes place insurance under time constraints to process claims.  

If that factual ground work has not been laid, gathering information from the insured can be much more time-intensive and expensive for the insurance company once the claim reaches a subrogation attorney.

What Happens Next?

Once a subrogation claim lands on an attorney’s desk, she should immediately send out a letter to the insured, explaining that her firm has been retained by the insurance company and is pursuing reimbursement of what you’ve paid, including your deductible.  Here is where confusion arises: the firm may be pursuing their deducible, but it is not their other OOP expenses.  Why?  Because most state statutes require insurance company to include the deductible in any demand.  They do this, and when they ultimately negotiate a settlement, that deductible is reimbursed in accordance with the insurance policy.  

By the time the issue comes to the subrogating attorney, she still needs an assignment from the insured in order to pursue the deductible.  Because the insurance company isn’t the party that paid the deductible, without the assignment, they can’t seek compensation for an expense they didn’t incur.  The insured is generally happy to comply, since the insurance company is in a far better position to file suit and incur litigation costs in pursuit of their deductible.

Other OOPs is a different story.  They aren’t fully ascertainable in most situations, particularly diminution of value.  Most jurisdictions require an expert report showing the valuation before and after the accident, and there’s no obligation on the insurer’s part 

to provide that courtesy to the insured.  Usually, the insured has an affirmative duty to pursue those damages on his own.  

What if a Release is Involved?

Let’s walk through a hypothetical situation from the standpoint of a subrogating lawyer representing an insurance company.  Suppose an insurance company has a $5,000 limit on a policy on a claim worth about $12,000.  The insured rented a $300 car, so the insurance company owes the insured another $4,700.  The insurance company has negotiated contribution payments from the other individual and is ready to settle.  But, the opposing carrier says that the insured won’t return the release.  Perhaps the insured has more OOP’s and isn’t satisfied with the negotiation. 

In those situations, the subrogating attorney will reach out to their client, the insurance company.  The insurance company is often in the best position to contact the insured and let them know that they have a duty to cooperate under the terms of the policy in order for us to obtain reimbursement or recovery.  That doesn’t mean they have to sign the release, but they do have to cooperate.  Failing this, reaching out to the agent for assistance can be very effective.

If the agent won’t help, or can’t locate the insured, or the insured is now represented by another carrier, that’s a problem.  Sometimes, the only thing to do is to let the statute of limitations run, so that the insurance company can sign a release without affecting our insured’s rights.  

Suggested Release Language

Letting the statute of limitations run out is only necessary if the other carrier refuses to accept a revised release.  When the other carrier is receptive to it, the insurance company’s matter can be settled using language stating that both companies agree to accept this as full and final settlement of all subrogation claims; however, it does not affect any rights of our insured to pursue any OOP claims or uninsured losses arising out of this incident.  However, we will reimburse the deductible in accordance with the state statute or the policy.  

It’s surprising that this is sometimes an issue, because it’s reasonable to address the rights of the insured party in a subrogation release, as the subrogating lawyer can’t represent the interests of the insured and the carrier at the same time.  

This problem arises when there’s a policy limit involved.  But, in most instances, if the insured can’t be located, we can reach out to other carrier saying (1) has our insured made a claim?  Usually they haven’t.  (2) Have you been able to talk to them?  Usually, the answer is no.  (3) What are the chances of the insured actually filing suit for those out of pockets?  There is some risk on their part, but they’ve also minimized the exposure to their insured on our claim in many respects, and the insurance claim itself.